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Job Title : Development and Office Assistant (Rochester)(Edgemere Development)
Date Posted : November 12, 2019
Type :

Description :

Edgemere is a small, Rochester-based real estate firm engaged in a wide range of real estate development activities, specifically affordable housing development including historic preservation. We work primarily on behalf of clients, who engage us on a consulting or “turnkey” basis. Edgemere has a two-fold mission: To develop residential projects utilizing the full range of available public and private resources; and to provide clients with the instrumental services necessary to enable them to develop residential and mixed-use projects. Our clients consist of health systems, non-profit and for-profit developers, and public housing authorities.

Because our work is client-oriented, we require a combination of development expertise and communications skills in our staff. The company is small, and work flow is only partly predictable, so cross-training and flexibility in our staff is required. Additionally, because what we do is somewhat specialized and in high demand, we require vision and commitment in our staff.

The Office and Development Assistant’s foremost responsibilities are primarily administrative. Tasks may include compiling and helping to prepare financing applications, transmitting predevelopment and closing documents, tracking progress, participating in closing calls, monitoring document/invoice flow, expediting various project submissions, construction closings and permanent closing processes, and other pre-development/pre-closing activities. A good deal of time will be spent preparing, circulating, and filing paperwork. In addition, staying organized and diligent will be key characteristics for this position.

Essential functions of the position include, but are not limited to:

  • Administrative duties in general e.g. answering phones, handling mail, copying/scanning, monitoring and maintaining office supplies, greeting people, organizing
  • Coordinating and reviewing due diligence for a variety of transactions, including real estate acquisitions and financing closings.
  • Monitoring closing assignments and deadlines (typically via checklist(s)). Keeping in-house and third-party staff working towards a swift resolution. Coordinating the closing process in general for various transactions.
  • Proficiently utilize network systems for electronic data management of files.
  • Research funding and relevant opportunities; download information and applications from Internet sites; translate project-specific information into applications.
  • Document preparation and review - produce and transmit letters, memos and correspondence on engineering, government grants and legal issues e.g. legal description and easements, engineering agreements, reports, studies, ads, proposals, specifications, tables, contracts, forms and all other business typing as requested by team members.
  • Communicate on a regular basis with clients, consultants, and other “stakeholders” in projects; every transaction requires interaction with a variety of other development team members, as well as clients and government employees.
  • Assist with coordination of outside consultants including architects, engineers, builders, and other.
  • Aid in preparing applications for government loans and grants, conventional mortgages, and other financing.
  • Monitor and file construction progress including construction monitoring reports, draw packages, due diligence/reporting MWBE/SDVOB reporting.
  • Transcribe minutes, computerize reports, grant applications, and other documents and forms.
  • Assist with general office duties as needed such as copying and scanning, coordinate meetings and special events, prepare presentations.
  • Keep website updated with photos, press releases, news articles, staff bios, etc. Expertise in web design not required, as this work would be done with lots of help from the third-party website manager.
  • In general, assist in office overflow work with other office personnel. Potentially oversee part time receptionist.
  • Anything and everything else necessary to get the job done.

Essential book-keeping/accounting tasks:

  • Input accounts payable and receivable in QuickBooks.
  • Complete mileage reimbursement reports
  • Prepare monthly invoicing for postage, printing, conference calling and EZPass

Required skills/credentials:

  • American English language writing and editing.
  • Familiarity and comfort with Microsoft Office, Word, Adobe Professional, and Excel.
  • Familiarity and comfort with Internet usage, including government real estate web information/GIS.
  • Valid driver’s license and car.
  • Two-year college degree in just about anything.
  • A high degree of organizational ability; ability to multitask and prioritize.
  • A high degree of integrity: the job sometimes involves handling personal and corporate financial documents as well as private information on individuals, organizations, and corporations.
  • Strong attention to detail.
  • Ability to work effectively as part of a development team and coordinate the team.
  • Ability to exercise independent, critical judgment.
  • Strong work ethic and ability to self-start; ability to seek help when needed.
  • Steadiness under pressure. Ability to manage stress and workload.
  • Ability to view the bigger picture, and make sound decisions based on team needs.

Compensation: based on experience, all legally mandated benefits plus potential for bonuses and other incentives.

Contacts:         Stephanie Benson, Partner and COO

                        Tessa Remmel, Development Coordinator

Edgemere is an Equal Opportunity Employer


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